Skip to main content

Data Protection and GDPR

Solent University will receive and process your data, including personal data in accordance with the Data Protection Act 1998 and the General Data Protection Regulations (GDPR). The University will process your data in order to manage our recruitment process and for administrative and analysis purposes.

Your personal data, collected through the application form(s), will be processed for the following purposes:

  • Recruitment of Staff
  • Management of the recruitment process
  • Monitoring and statistical analysis of our recruitment process.

We will also use your details to contact you as necessary as part of the recruitment process.

Your data will be stored on secure servers in the UK provided by Hireserve ltd who provide our applicant tracking software. Your data will be transferred securely to servers on the SSU network. Application data will be held for 12 months before it is archived, all personal details are removed from the application however the outcome of the recruitment is retained against the job. All candidate profiles are deleted after 12 months of non-use.

If you are employed by SSU your data will be transferred to our People Management System on servers hosted by SSU further be processed for the following purposes:

  • Transfer to the payroll management system for payroll and contract management
  • Transfer to ICT for email and ID Management purposes
  • Library access
  • Timetabling
  • Student records systems
  • Staff analysis and workforce planning
  • Statutory returns such as HESA

For further information please contact


By submitting an application form you are actively indicating your understanding and acceptance of the following provisions:

- To the best of your knowledge the information you have given on the application form is correct and may be used as part of your Contract of Employment

- You consent to the processing of your data for the purposes described in the 'Data Protection' section above

- Any of the following will disqualify your application or, in the event of discovery after appointment, may result in the termination of your employment:

- Deliberately giving false, incomplete or misleading information

- Canvassing of members of the University or any Committee

- Failure to disclose unspent criminal convictions within the meaning of the Rehabilitation of Offenders Act 1974.

Back to top